Senior Property Executive

Position of immediate Supervisor: Team Manager/Director

General Summary of Responsibilities

• The Senior Property Executive and the Property Executive form a Sub-Team, with the Senior Property Executive reporting directly to the Team Manager in the provision of high quality services to clients.
• Fully responsible for the performance of the Sub-Team.

Specific Job Requirements

• Communicate frequently with owner and all Sole Proprietors / tenants, to provide timely relevant and professional advice.
• Provide recommendations and assist with negotiations relating to rent review, lease renewals, and leasing along with other tenant negotiations as required, in a timely and professional manner.
• Follow quality assurance procedures including cleaning, security, repairs, and maintenance, painting, air-conditioning, fire-protection, lifts and emergency procedures.
• Implement programme of preventive procedures and cost review of contractor performance to ensure ‘value for money’.
• Prepare income and expenditure budgets.
• Control the collection of monies, including rentals where applicable, outgoings, and other recoverables in conjunction with strict management contracts.
• Control inflow and outflow of funds.
• Prepare or assist with monthly and annual narrative reports in accordance with management agreement, including financial data, data on variances to budget, arrears, vacant spaces, details of expenditure, contractor performance, details of defects with the building and remedial action taken.
• Assist with annual reporting including business planning, market overview, etc

Job Specification

• At least Diploma in Estate Management / equivalent.
• At least 3 years experience in Managing Agent services.
• Working knowledge of computer software (Microsoft Word, Excel and Powerpoint).
• Excellent written and oral communication skill, fluent in both English and Mandarin.
• Self starter, able to work with minimum supervision.
• Ability to work in team environment.
• Ability of follow instructions and complete tasks and objectives with specific time frames.

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