Admin Assistant (on site)

Position of immediate Supervisor: Condominium/Complex Manager

General Summary of Responsibilities

• General administration of the estate / building

Specific Job Requirements

• Responsible for the common facilities in:
   a. The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
   b. Updating SP list
       Updating change of address
       Update master list
   c. Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
   d. Keying in of data
       Handing over of security pass / carpark label
       Collection of Admin fee / Renovation fee / Security Pass
• Administer the following works:
   a. Refund of renovation deposit
   b. Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
   c. Strata roll
• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Typing of minutes / correspondence / letter
• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
• Registration of movement of key (in key press)
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondences
• Keeping record of file opened
• Keeping record of all operation M&E drawing and tracing
• To assist the Condo / Complex Manager in the following personnel and administrative works :
   a. Staff Personnel file - non-management level
   b. Update of annual and medical leave record
   c. Scanning for 1st interview (non-management level)
   d. Negotiate / Sourcing in purchase of budget items for office equipment
   e. Keeps the petty cash, if assigned.

Back to Careers ».